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VENUE/ROOM RESERVATION

ICT Classrooms and Multimedia Rooms

St. Andrew’s School-ICT Classroom is a fully air-conditioned room used for quality education learning and for other functions. The school’s policy is to use and develop the opportunities provided by ICT to benefit the entire school community. A policy of integrating ICT into teaching and learning across the curriculum has been reflected in the provision of a PC and digital projector in some classrooms and also by providing teachers with ICT access outside the main ICT rooms and classrooms. Teachers have also been provided secure network access for personal laptops. This access is maintained by the MIS. The ICT Room is equipped with the state of the art LED projectors and built-in Multimedia speakers with wireless microphones for the pleasure of watching movies, powerpoint presentations or audio-visual presentations (AVP).

Interactive Whiteboards and computers are provided in the Multimedia Room and Preschool Rooms as we recognise the potential of ICT to enhance the learning opportunities for pupils. Children with specific writing, reading and numeracy needs are using ICT to provide alternative and complementary educational experiences.

ICT Classroom and Multimedia Room Use Rules and Responsibilities:

  • The ICT Classroom and Multimedia Room are primarily intended to serve the needs of teachers and students to facilitate learning and educational purposes only.
  • Other sector / groups may also avail of the facilities and services provided the written reservation is approved by the Administrative Services Head and/or the Property Custodian and must be received by the MIS for any equipment needed. The reservee will be liable for the material of the event. Charges will be imposed for the venue and the material needed for the event.
  • Cleanliness is next to Godliness. Student should always share the responsibility of keeping the room neat and orderly.
  • All taped items and tape must be completely removed at the conclusion of the event.
  • Chalkboard / Whiteboards and erasers should always be cleaned before and after classes.
  • Be responsible in proper setup, and storage of any equipment used and for classroom cleanup. Any equipment that has been moved or altered must be returned to its initial state at the conclusion of the event.
  • Take good care of windows, lockers, chairs, teacher's table, computers, LED projectors, Audio and Video Outlet, Multimedia speakers and Interactive WhiteBoards.
  • Tampering with the bulletin boards and pictures displayed in the ICT classroom is strictly prohibited.
  • Talking and roaming around should be minimized during video presentation or at the start of the class.
  • ICT Classroom and Multimedia Room use is scheduled on the "FIRST come, FIRST serve" basis. The flow of the Reservation must be followed at all times. 1) Request for its use should be three (3) days before the actual program and written down in the Venue Reservation Form without any conflict. 2) It must be noted and notified by the Immediate Superior. 3) Approved by the Administrative Services Head and/or the Property Custodian. 4) Received and must be communicated to the MIS Head (equipments / sound system if needed), General Services (tables, chairs, water-dispensers, etc.) and Security Personnel (acu and door key) with attached floor plans and program flow invitation. Application forms are available at the Principal’s Office, Administrative Services Office and the MIS Office.
  • Teachers should preview materials they intend to use and evaluate its relevance and appropriateness to the subject matter.
  • Teachers concern should be present at all times during the scheduled viewing of the classes. They are directly responsible for the behavior of their students.
  • In case of damages, the concerned person/persons should pay for the cost of repair or replacement of the damage material and must notify the Property Custodian or the MIS immediately.

Audio-Visual Room (AVR)

St. Andrew’s School AUDIO-VISUAL ROOM (SAS-AVR) is a 130 seats, fully air-conditioned auditorium primarily used for meetings, seminars, also for watching movies and for other functions. The Audio-Visual Room is equipped with the state of the art Bose's own "Acoustic Wave Guide Technology" to accurately reproduce bass while maintaining such a low profile for the pleasure of watching movies or audio-visual presentations (AVP).

Guidelines on the Use of the Audio Visual Room (AVR):

  • The AVR facilities and services are primarily intended to serve the needs of teachers and students to facilitate learning.
  • Other sector / groups may also avail of the facilities and services provided the written reservation is approved by the Administrative Services Head and/or the Property Custodian and must be received by the MIS for any equipment needed. The reservee will be liable for the material of the event. Charges will be imposed for the venue and the material needed for the event.
  • The AVR should be kept clean at all times.
  • Placing any letters or drawing materials on the viewing stage and walls are strictly prohibited. Kindly close the viewing stage backdrop if we need to place something on it. All taped items and tape must be completely removed at the conclusion of the event.
  • Eating & smoking are strictly prohibited.
  • Be responsible in proper setup, and storage of any equipment used and for classroom cleanup. Any equipment that has been moved or altered must be returned to its initial state at the conclusion of the event.
  • Talking and roaming around should be minimized during video presentation or at the start of the program.
  • AVR use is scheduled on the "FIRST come, FIRST serve" basis. The flow of the Reservation must be followed at all times. 1) Request for its use should be three (3) days before the actual program and written down in the Venue Reservation Form without any conflict. 2) It must be noted and notified by the Immediate Superior. 3) Approved by the Administrative Services Head and/or the Property Custodian. 4) Received and must be communicated to the MIS Head (equipments / sound system if needed), General Services (tables, chairs, water-dispensers, etc.) and Security Personnel (acu and door key) with attached floor plans and program flow invitation. Application forms are available at the Principal’s Office, Administrative Services Office and the MIS Office.
  • Teachers should preview materials they intend to use and evaluate its relevance and appropriateness to the subject matter.
  • Teachers concern should be present at all times during the scheduled viewing of the classes. They are directly responsible for the behavior of their students in the AVR.
  • In case of damages, the concerned person/persons should pay for the cost of repair or replacement of the damage material and must notify the Property Custodian or the MIS immediately.

Gymnasium

The Gym is designated primarily as an athletic/physical fitness facility. As such, the majority of usage during the School year will be by the St. Andrew's School Physical Education and other Sports Programs. In addition, however, it is the desire of the Administration to promote other usage of this great facility. This policy regulates gymnasium usage.

Overall supervision of the Gymnasium is the responsibility of the School Administrator. Except for the regularly scheduled School Physical Education Program, anyone wishing to use the Gymnasium is required to submit a “VENUE RESERVATION” form. This form is completed and signed by the supervising the event. The form must have the authorizing signature of the St. Andrew's School Administrative Services Head, or the Property Custodian. The Administrative Services Head must approve the form. It is then given and communicated to the MIS Office, General Services and Security Personnel with the attached floor plan and program flow invitation.

It is our hope that everyone granted use of the gymnasium will take personal ownership for its care and in the enforcement of the rules and regulations.

Gymnasium Use Rules and Responsibilities:

  • The school will have priority gym use during Academic Year, Mondays through Fridays, between the hours of 7:30 AM and 5:00 PM. The school PE staff has supervisory responsibility for gym use during school hours.
  • Other gym usage hours must be scheduled with the Administrative Services office by submitting a completed Request for Venue Reservation Form. Gym use shall not be granted during higher priority School Events, or scheduled gym maintenance.
  • Children or students in the gym must be supervised by an adult or teacher-in-charge at all times.
  • No liquids other than water are allowed in the gym. Only bottled water is permitted during athletic events for use by the participants.
  • Gym court users must wear appropriate, clean, gym shoes before entering the court.
  • The request-in-charge is responsible for proper setup, and storage of any equipment used and for gym cleanup. Any equipment that has been moved or altered must be returned to its initial state at the conclusion of the event. (All basketball goals to playing position, bleachers must be cleaned, all equipment stowed, lights off, all doors locked.)
  • Gym court users must wear appropriate, clean, gym shoes before entering the court.
  • Placing any letters or drawing materials on the stage walls and gym walls are strictly prohibited. Gym users must use only painter's masking tape to affix anything to the gym walls or floor. All taped items and tape must be completely removed at the conclusion of the event.
  • Eating, gum chewing & smoking are strictly prohibited.
  • Talking and roaming around should be minimized during video presentation or at the start of the program.
  • Gym use is scheduled on the "FIRST come, FIRST serve" basis. The flow of the Reservation must be followed at all times.
  • Groups using the Gym accept financial responsibility for any damage caused as a direct result of their use of the Gym.
  • Teachers concern should be present at all times during the scheduled reservation of the class. They are directly responsible for the behavior of their students in the Gymnasium.
  • All equipment malfunctions or damage must be reported immediately to the Property Custodian Office and or the Administrative Services Office.

School Canteen and Quadrangle Area

The School Canteen applies to food services within the school environment, for example school events such as celebrations, programs, activities and sports days, vending machines and foods used in curriculum activities. The Quadrangle Area is designated as an athletic/physical fitness area or ground area. This policy regulates canteen and quadrangle usage.

Overall supervision of the Canteen and Quadrangle Area are the responsibility of the School Administrator and the Business Development Supervisor. Except for the regularly scheduled School Physical Education Program (Quadrangle Use only), anyone wishes to use the Canteen and Quadrangle Area are required to submit a “VENUE RESERVATION” form. This form is completed and signed by the supervising the event. The form must have the authorizing signature of the St. Andrew's School Administrative Services Head, or the Property Custodian. The Administrative Services Head must approve the form. It is then given and communicated to the MIS Office, General Services and Security Personnel with the attached floor plan and program flow invitation.

 
 
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